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Meeting Minutes January 9, 2010
1. Meeting Called to Order: 9:04 AM
13 Members Present
2. Minutes from
December 5 minutes Accepted
3. Trailmaster Report: 2010 maps are complete. Email Stacey if you want a copy
emailed to you.29.8 mi of trail sent in with Capital Equipment and Trail Grant request and other state paperwork.Barnes trail
has been taken off the map per their request.Trail work 95% complete. Please contact trailmaster if anyone notices areas
that need signs.Tail Master page updated on the Web.Conservatively estimate we've spent $1800-2000 already this year for trail
work.Logs for grooming need to be filled out every 2 weeks or monthly at the latest.All sleds and groomers are in good working
order.
Gary - Windsong and from Ola's, (Pine Forest) to Popple DamCharlie - Trail to the lake, Goodrum loop, Upper East
B Hill Trail, (Parchell Trail), Barnes Trail towards the Bull MooseDoug and Harrold - Mollidgewalk loop, Regan Road, North
Road, Black Brook Trail to ITS 82, and Popple Dam Trail when it opens 4. Treasurer Report: Checkbook Balance $1468.11
MSA Memberships $62Deposit Memberships and Donations $489.12Website and Bank Fees $15.45
Secretary's Report accepted..5.
New Business:
Bylaw Motions :
Motion made to have only Directors and Officers make motions at the meeting. Members
should contact Directors and Officers if they would like motions made. Motion accepted by the membership.
Motion
made to have a 30 day period prior to Members not in good standing being able to vote. Good standing requires memberships
to be filed prior to Jan 1. Motion accepted.
Meeting Adjourned: 9:20 AM
Meeting Minutes Dec 5, 20091. Meeting Called to Order: 9:05 AM 8 Members Present 2.
Minutes from Nov 7 minutes Accepted 3. Trailmaster Report: Need to clear blowdowns from last weekend. New sled
and drag have arrived. Need to finish GPS mapping but trail work has taken priority. Owner permissions: still need to contact
the Barnes, Ola Olsen has agreed to let us cross his property once the logging is done, need permission from Paul Casey. Need
cold and snow.
Don't want to start grooming until we have a good base.
Hold gas reciepts until we get reimbursed
from the state for capital equipment. Web service is changing. Need to pay for mass email at $15 per month if we want
to keep this service passed 30 days. Stacey will try and find a work around since this is considered too much money.
4. Treasurer Report:
Checkbook Balance $1040.99 Club Sled Maintenance $301
New Grooming Sled $8032.50
New Drag $1300
MSA Memberships $111
Deposit Memberships and Donations $466
Website and Bank Fees $15.45 Secretary's
Report accepted.
.
5. New Business: Gary will take the drag down to his camp. He'll also bring the sled down
to Gary's today.
Keith Leo found a good source for sled insurance that will save a lot of money. Stacey will circulate
his name and number. Jim Rector says he has the registrations in. Popple Dam trail and the trail to ITS 82 need work. Bridges
still need runners out on the Molligiwock loop. Harold got land permission for the big piece of land off of 26 and Pickens
land toward the lake. Still working to contact other land owners.
Meeting Adjourned: 9:25 AM
Meeting Minutes Nov 7, 20091. Meeting Called to Order: 9:05AM 14 Members Present 2. Minutes
from Oct 3: Minutes Accepted 3. Trailmaster Report:
Both Sleds are back and serviced. Need to arrange to drop
the Polaris at Gary's.
Most of the bridges are signed. Bridges need runners on the way to Regan Road.
Paper Co.'s
have notified us what will be plowed. Need to review.
Adding some trails to our map to increase our funding.
Gary
was out on the Mollidgelwock loop fixed bridge and cut some trees.
New sled and drag would be reimbursed between 30 and
50% depending on how much money the State has. Dick A. spoke with Barry Martin from Andover. Barry said Andover would
work with us to mark a trail. Paper Co's however are plowing off of Lakeside all the way to C Pond. Discussion continued
on how to hook in with Andover. Once local trails are fixed up we'll work on get the Andover trail marked. Trailmasters
report accepted.
4. Treasurer Report:
Checkbook Balance $10382.34 $353.00 Memberships and Donations
waiting deposit
$69 Due MSA
Secretary's Report accepted.
.
5. New Business: Discussion on buying
a new sled. Keith informed that the Polaris is not in great shape. An OK secondary sled. Dick Angevine made a motion to
buy a new sled. Motion passed. New snowmobile priced at $7650. New drag $1200. Stacey has added links to the web
site to download membership forms. Gary does not want to be the Chairman of the fund raising Committee. Will stay involved
but will be busy with grooming and other stuff. Sue Hibbard will take over the Chairmans position and Gary will assist Sue. Discussion
on having a radar run fund raiser now that we will be having insurance. Stacey will look into what needs to be done. Meeting
Adjourned: 9:38 AM
Meeting Minutes Oct 3, 2009
1. Meeting Called to Order: 9:05 AM
2. Minutes from Sept 12: Minutes
Accepted
3. Trailmaster Report: South side of rte 26 looks good. Needs minor brush removal and runners
on bridges. Completed some additional GPS-ing. Going to try and hook in with Andover this year.
Grooming
equipment at Hibbards garage. Sleds were left outside over the summer. Keith Leo volunteered to get the sleds
ready for the season.
Barnes do not want 4 wheelers or traffic on their trail this fall. Please respect their request.
Joe Bernier has decided no to groom this year. Others have expressed interest and Trailmaster will coordinate.
4.
Treasurer Report: Previous Balance $10454.29
$11.95 Web Site Fee for Aug.$60 Sent to State for Annual Report Fee
2008
Current balance $10382.34.5. New Business:
Harrold asked Wanda Hall if she would consider grooming for
the club and she was interested. Questioned the Membership on whether we should buy club insurance. Harrold sent
a letter to the Bethel Citizen responding to the Laurie Bernier Upton news article. Club insurance would be $800,
+$100 for first grooming sled and $40 for each additional grooming sled. Gary Bilideau thought this would be a good
idea. Stacey made a motion to get Club insurance and the motion passed. Harrold suggested we pick up a new grooming
sled. We'll start looking into prices. Need to complete the transaction by the end of the year to get State re-embursement.
Decision and vote will be made in Nov. Meeting.
Need some six foot stakes for signs on the trails. Doug Heald
volunteered to work on that.
Dick's nephew was upset that no one had asked him to use his land. The trail
across from Thompsons old place. Stacey agreed to contact him, but Club can not control 4 wheelers. Wants people
to stay off his driveway because he may want to plow it this winter.
Next meeting Nov 7th will be at
9 am.
Meeting Adjourned: 9:30 AM
Meeting Minutes September 12, 2009 1. Meeting Called to Order: 6:36 pm 2. Minutes from August 1: Minutes
accepted. 3. Trailmaster Report:
Andover contacted Charlie and would like a trail from the Popler Dam
Road area and number the trail. Andover willing to mark the trail.
4. Treasurer Report:
Checkbook balanced and checks included from April to Sept.
$495. All Seasons Sports. A replacement check was issued
in early September to the vendor as the President failed to tender the original check to the vendor back in April.
$200
Town of Upton
$24 MSA Memberships
Monthly Web Site fee $11.95 and $3.50 Month check fee
Deposit $385.35
final cash from calendars and shirts/hats
Previous Balance $10794.14
All deposits have been made. Current balance
$10454.29
No money received from the State for 2009 because paperwork was not submitted by the President and Trail Master.
Note that President and Trail Master must sign the form and submit the grooming logs to receive payment. During the
inquiry to the State regarding the status of the Trail Grant Money, the State informed us that in December of '08 the President
and the Trailmaster submitted a request for a Capital Equipment Grant for equipment the club did not own-namely the Trailmaster's
personal Groomer. This Application for Grant money was never voted on by the membership and neither the Trailmaster
nor the President gave notice. The State denied the application. 5. Elections: Issue discussed about
nominations because everyone was not aware of process.
President Dennis Casko Standing
President Harold Hibbard Nominated & elected President. Vice President Joe
Bernier standing VP
Doug Heald nominated for VP & Elected by the Membership. Treasurer/Secretary:
Doug Otis remains as Treasurer and Secretary unopposed. Trailmaster: Charlie Felt Standing
Trailmaster Stacey Arbetter nominated & Elected by the Membership
Directors:
Removing Charlotte Dominique due to lack of attendance. Nominees: Mike Clemens - Mike was elected
Sue Hibbard
nominated as a Director and elected.
Kieth Leo nominated as an Alternate and elected. 6. New Business: Meeting
times brought up as an issue. Suggestion made to move the meetings to 8 am or 9 am on Saturday. Discussion began around
fund raising for 2009-2010. Next meeting scheduled for the first Saturday in October at 9 AM. Gary Bilodeau requested
the Web Site be updated to remove for instance the Store since it's no longer in business. Stacey requested pictures and
input to update the site. Members requested to document any work that needs to be done on the trails. Will discuss
and prioritize work at the next meeting.
Meeting Adjourned: 7:30 pm
Meeting Minutes August 1, 2009
1.
Meeting Called to Order: 6:35 pm
2. Minutes from June 1: Meeting was not held due to lack of attendance.
3. Trailmaster Report: One machine is at Charlies and one is a Berniers.
4. Treasurer Report: No change since
last meeting. Approximately 250 in cash.
Total $10794.14 + cash
5. New Business/General Discussion: Audit
material was not submitted to the state. State money for last year was lost. Need to file with the Secretary of
State for the Club. $60 required for this. Need to retrieve reciepts from Dennis and file with the MSA or we will not
be recognized as a club in 2009 and 2010. Doug Otis will contact Dennis to try and retrieve the receipts from 2008 and
2009 and file reports. No nominations due to lack of attendance. Directors are to investigate interest for club
positions and make nominations per the by laws, not members or officers. Anyone interested in positions should contact
a Director prior to the next meeting. Next meeting will be scheduled for September 12, at 6:30 at the Schoolhouse.
Elections will be considered if the receipts and State filing is resolved. Please contact Directors or Officers
for more information.
Meeting Adjourned: 6:52 pm
Meeting Minutes April 4, 2009 1. Meeting Called to Order: 6:45 pm
2. Secretary
Read the March Minutes: Minutes accepted. 10 Members present.
3. Trailmaster Report:Sleds can be parked
at the Pat Kenyons barn. However, the barn won't be ready until after mud season.
4. Treasurer Report: Paid
Joe Bernier $31.30 Gas for groomingPaid Keith Leo $201 for Shirts used at the PicnicPaid Charlie Felt $1110.48 Gas for grooming
$8318.14 checkbook balance
$2476 waiting deposit
Total $10794.14
5. New Business/General Discussion:
Joe
talked with Wagner about changing the trail on North Road. Written permission recieved for the trail with map. Verbal
agreement to bring in equipment and use blow down spruce for bridges. May need up to 2 bridges. Will work during
the summer.
Joe talked to Leon Dunn. He thought some of our signs were a little confusing and we should clarify
them. Leon asked if we wanted a state designated trail number for the ITS 82 connecting trail. Leon will come
to our next meeting to answer questions.
Ladies Aid sent a letter to propose a joint cookout/fundraiser in July 18. Club
felt this would be a good idea. Voted and agreed to participate in the Ladies aid function. Gary will coordinate
with the Ladies Aid.
Propose skipping a May meeting and have a meeting the first Saturday of June 6:30pm. Agreed.
Propose August to elect next years Officers. Official change to the by laws. Motion passed.
Agreed to pay
the Town $200 for use of the school house.
Meeting Adjourned: 7:40 pm
Meeting Minutes March 14, 2009 1. Meeting Called
to Order: 6:40 pm 2. Secretary Read the February Minutes: Minutes
accepted. 12 Members present. 3. Trailmaster Report: Talked about
working the trail that keeps the club off North Road. Keep in mind next year for trail work. 4.
Treasurer Report: $9660.42 checkbook balance $2449 waiting deposit Total $12109.42 5. New Business/General Discussion: Still
need to buy 32 more shirts. Motion passed to buy additional shirts. Mary Beth submitted bill for 18 shirts procured for the
cook out. Talked about procuring T-shirts next year. Follow on order will be black and gray. Next order will be short sleeves.
Joe Bernier suggested holding meetings year round if we are going to have year round fund raising events. Will decide at the
April meeting what summer meetings will be held. Charlotte suggested earlier times for the summer
time. Saturday or Sunday morning proposed. Joe suggested leaving April the same and decide then. Joe
suggested that new club officials should be elected earlier in the year to give the new officers more time to come up to speed.
Decided not to vote this month, but plan on voting in April on setting a earlier date in the year to elect new officers. Joe B. submitted a gas slip for $31.30. Joe suggested storing the sleds in Pat Kenyons
barn. Dennis Casko has talked to her. Need to arrange to have the sleds prepped for summer. Will follow-up in April. Charlie submitted gas bills of ~ $1000. Members agreed to pay Charlie in full. Discussion continued around if the
State money needs to be totally spent. No one seemed to know the state rules around this. Talked about options to connect
to Swasey’s trails. Gary Billodeaux stated he would like to be involved in the activity/fund
raising committee. Gary agreed to be Chairman. Gary agreed to organize the calendars and other fund raising efforts. Neil Bernier requested that the President have a vote on major issues relative to posting on the web site. Gary felt
the Headlining may have been inappropriate. Neil feels that private email should have been used to deliver the letter. A couple
of members mentioned that we need to keep the Web Site positive. Other Members agreed with posting the truth. Agreed to move
on with no further action. Meeting Adjourned: 7:45pm
Click here to read Bullmoose letter
Meeting Minutes February 7, 2009 1. Meeting Called to Order: 6:27 pm .Meeting held at.Town Hall due to heating issue at
the School House 2. Secretary Read the Dec. Minutes: Minutes accepted. 3.
Trailmaster Report: Liability is the snowmobilers responsibility. Grooming equipment not under
a grant can be used in both states. Charlie’s equipment is owned by him. Signs in NH with Stateline insignia are ok
per Law Enforcement that Charlie spoke to. Safety is first. Grooming logs are required for Maine State reimbursement for grooming
and trail maintenance. Money delivered from Bull Moose Restaurant. Bull Moose wrote a letter stating that Bull Moose has money
in reserve from 50-50 raffles. Nasty letter stating Bull Moose compensates Charlie independently. $370 received at Bull Moose
this year for 10 clubs. $37 dollars received from Bull Moose. Members upset by the Bull Moose letter. (to
read the letter in its entirety click on the link at the top of this page). 4. Treasurer Report: Previous balance $8974.35 $790.00 waiting
deposit for hats, shirts, memberships, and calendars $26 due to MSA for memberships 5. New Business/General Discussion: Lu-Lu asked about creating a fund raising Committee. All Season Power Sports has opened an account for Stateline SC. Currently owe them ~$230. Joe
Bernier supported that the club will need a new machine in the near future ~2 yrs. Joe would like to get something that’s
designed to groom. Need to keep this in consideration when building bridges and trails. Joe recommended
opening a new trail to black brook road due to plowing on North Road. Need to address this next fall. Motion
to create a committee for fund raising Motion passed. Proposed to have a cookout at Ray and Marie
Chabot’s. Lu-Lu was at Ray and Maries today and talked about the last week in Feb. or the first week in March. Motion
made to have the cookout the last week in February and the motion passed. Weather permitting the following week will be the
back-up weekend. Gary Bilodeau offered to donate the food, but he is unavailable for the last week in Feb. Lulu offered to
donate paper plates and condiments. First week in March will therefore be the primary date for the cookout. Club agreed, Saturday
March 7th. Mike C. has a caboose to bring food etc to the cookout. Paul recommending
using Swazey’s trails to get there. New
Business continued: Lu-Lu raised a question about creating more trails. 33 miles are the limit
the state will pay for. If we had a connected trail or an ITS trail the state would pay by the hour for grooming. Stacey motioned to compensate Swazey for his gooming. Motion passed. Stacey recommended $200 this month. Sue mentioned
the club has always sent $200 plus a thank-you. Motion passed. A lot of discussion around grooming
in NH. NH clubs meeting our club for grooming. Etc. Concern over too much money being spent on grooming. Most Club Members
walked out Jennie Bernier was removed as a Board of Director due to lack of attendance and interest.
Doug Heald was nominated and approved to replace her. Dennis motioned to act with Umbagog Club
to share memberships. Dennis’ motion was approved and he will pursue this endeavor. Meeting
Adjourned 8:17pm
Meeting Minutes January 3, 2009 1. Meeting Called to
Order: 6:43 pm .Meeting held at.Town Hall due to heating issue at the School House 2. Secretary Read the Nov. Minutes: Patrine Kenyon is the attorney for the club not her Mother as stated in the Dec.
Minutes. Minutes accepted 3. Trailmaster Report: Northern Esxposure
restaurant willing to sell t-shirts and hats. Need to add stop ahead signs on key intersections Bull Moose has held 50-50 but no money
has been transmitted to the club Dennis will investigate where the money is going Dennis requested Harold to provide a list of areas that need additional signs that he knows of Need to add hazzard ahead signs as well Harrold requested help to put the signs up on
Sunday Jan 4th Map will be posted on the web sight, state has the map and paper work
requirements for Club to receive state payments Reciepts presented for snowmobile repair $148.60
approved by club. $315 in gas receipts received and payment approved and made. 4. Treasurer Report: Previous balance $10474.35 Paid Freman
Coriveau $1400 for trail work Paid Janet Blair $100 for calendar work Balance
$8974.35 Waiting deposit of $160 from hat and shirt sales, 1 membership 5. New Business/General Discussion: Radar run being investigated but no replies to date
from the state etc., looking to set up for Jan 21st., but more likely February due to remaining logistic issues Need a standard level of liability form If we are required to carry a special insurance
policy for the radar run will we pay for it? Need to investigate if Bull Moose or Paradise point will sponsor it. Suggested that this be postoned until next month to provide more time to prepare Need
to get advertisement out ahead of time Allocate $350 for a special event preparation or expense.
Club approved. Janet suggested a highest mileage raffle where people register their mileage and
then at the end of March the money gets split 50-50 for the highest mileage person . No motion passed Joe Bernier requested having a sled at his house for grooming to save time. Club approved moving a sled to Joe’s house. Dicussion of how to groom NH trails
was discussed. Trailmaster needs to make phone calls as to what responsibility we have when gooming to NH. Stacey needs to renew our domain name on the web, ~ up to $200 to maintain our web site. Club approved. Question raised relative to Jennie Bernier and Neil Bernier being on the Board of Directors because
they haven’t joined the club. Joe Bernier said he would provide a check tomorrow for their memberships, Jan 5th. Need a new mail box for the State Line Club. Club agreed to change address to Dennis Casko’s house. Club approved. Need to distribute and sell merchandise. Janet also has calendars. No one identified to distribute merchandise. Gas payment approved to the Trailmaster as well as sled repair for $465.24. $110 subtracted to cover Sweatshirts
purchased by Charlie. Limits discussed on fuel costs but no limit set. Agreed to wait until next
month for further discussion. Calendars available for $8.00 a piece. Town
received $140 for last years memberships will be sent to the Club Treasurer by Jim Rector. Members
Present 12 Meeting Adjourned 8:29pm
Meeting Minutes December 6, 2008 1. Meeting Called
to Order:7pm 2. Secretary Read the Nov. Minutes: Minutes accepted Excavator
work completed on Reagan road two weeks ago, currently working between East B and Poppler dam road. This should be completed
by Dec. 7 at approximately 2pm. Excavaotr charging $65 hour. May slightly exceed original approved amount of $1200. Motion
made to increase authorized amount by$200. Motion made and approved by club. 3. Trailmaster Report: Black Brook bridge rebuilt. Bridges have been repaired by Moligiwock pond. Trails to NH behind Bull Moose will be
open. Charlie put sign posts at all major intersections. Groomers and drags have been repaired and are ready to go. Suggestion
made to move signs closer together on the Black Brook bridge. There is a need for a bridge on the trail between East B and
Poppler dam. Dennis reported we still have some extra beams and he has pallets that can be used as well to cover small streams.
4. Treasurer Report: Previous balance $11311.85 Shirts, Hats, and sweatshirts Invoice from CMS Embroidery paid $1054. MSA Membership
check for $86 Bank Checking Fee $3.50 Deposit for Memberships, shirt
sales at Upton store,+website add $306 Balance $10474.35 5. New Business/General
Discussion: Suggested Prices for shirts and hats. Knit Hats $15, Tee
Shirts $18, Stacey will put on website and talk to Bear Country corner store. Upton General Store is currently planning to
close today. Janet is working on the Calendars. Janet needs $100. Club approved payment. Dennis motioned the Club should buy a four wheeler. Charlie has one available for $4500. This would be used for trail
maintenance year round. Stacey reported trail system is all GPS’d. 24.8 miles of trail.
Tree farm was not mapped or the old trail to ITS 82 used last year when the Black Brook bridge was washed out. Stacey has been selling ads to the website, 3 commitments to date. Stacey proposed the
loop trail behind our house be named Babe Goodrum Memorial Loop. Motion passed. Wes and Janet requested that the trail to their house be groomed. Wes has cleared the trails. Charlie said he will
be grooming that area. Pat Kenyon has agreed to provide Legal help to the club. She is an attorney
and will work for $70 hr. 13 Members Present Meeting Adjourned 7:38pm
Meeting Minutes November 1, 2008 1. Meeting Called
to Order: 6:36 pm 2. President Read the October Minutes: Minutes Accepted 3.
Trailmaster Report: Horald Hibbard resigned as Trailmaster Charlie
Felt was nominated as trail master,Charlie accepted and position and the nomination was accepted by the club Dennis proposed to create a new position, assistant trail master, voluntary non committed but covered by club insurance.
Motion was accepted by the club and position of assistant trail master created. The position will be filled by multiple people
who are approved by the club. Corriveau and his machinery will be available next week. The following
trails that need work. Black Brook bridge trail road Road from Popple
Dam Road to North Road Back Street to Reagan Road Corriveau works
weekends only, approximately 3 days of excavator work estimated by Joe Bernier Trail from east
B to Popple Dam also included Both bridges from back street to Molligiwock pond need new runners,
accessiible by pick-up Looking to establish list of when people are available to work, notify
Dennis, Charlie or Joe No price established for the escavator, last year it was $400 per day.
Joe to get a price. Stacey reported she will begin trail mapping on Nov. 2 Keith Leo reported loop trail in good condition but could be replaced by Black Brook trail Bouchards
reported their rental property was open to snowmobiling and trailmaster has their permission to work the trail. Dennis proposed asking for multi year permission from land owners however Maine has had issues with this procedure
due to land sales and discourages this practice. Motion was not approved. Dennis proposed to print
cards for the State Line SC for use with land owners. Issue raised with which phone number to put on the card and format,
nominated the club officers develop a user friendly format for a small number of cards, approved for in house production,
Stacey agreed to make cards. Joe Bernier looking to bring escavator in on the loop trail as well.
If that fits within the 3 days not to exceed $1200 motioned and approved by the Club 4. New Business/General
Discussion: Tim and Karen of Bull Moose would like to host the Club events, Upton Town Store currently
unable to make a commitment due to store sale. Doug Heald mentioned that Rick & Linda Blair might also be interested in
supporting events. Mary-Beth ad Keith Leo got prices on hats, sweat shirts and T-shirts, price
sheet provided 3 hats and 8 shirts left from last year at Upton Store, last year order 100.T-shirts. Motion to repeat last years order. Question whether Upton store closure will impact sales, Point made that Errol
Store supports Umbagog even though they allow Stateline SC merchandise.. Discussion continued on quantities, sizes, changing
the colors, logos, etc. 100 press on minimum for t-shirts. Bull Moose said they would merchandise as well. Sue Hibbard agreed
to supply info on baseball caps. The black knit and T-shirts caps were approved. Kieth and Mary Beth will define the sizing and acquire shirts, knit caps and sweatshirts approved by the club They
will also define quantities, don’t exceed last years expenditures, t-shirts and knit caps only. Sweat
shirts by order only, Dennis took orders and provided to Mary Beth Charlie Felt’s groomer
is ready to go. Club would like to try out the groomer. Question as to whether a State Line Snowmobile club credit card at
Cotes should be procured. Charlie will provide input on what the new groomer requires before a decision is made. Charlie has
fixed both drags and set up hut on his land for the club sleds. Operators will be Charlie, Dennis regularly, Joe and Keith
on a less regular basis or Harold and Wayne. Log will be maintained in the hoop hut.. 5. Treasurer Report: CD Deposit of $5,054.82, Raffle and Membership Deposits $1,318.00, Check for $368.00 to MSA
for Memberships, Balance $11,311.92 Treasurers report accepted Meeting adjourned: 7:39pm. 18 Members Present
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